How to Petition Courses

When to Submit Course Petitions:

Once your course transcripts have been transfered to UC San Diego, and the courses become available in your Academic History and Degree Audit, you can submit your course petitions to the appropriate office including Japanese Studies.

To petition Japanese language courses, you need to prepare 3+ separate documents:

1. UCSD Undergraduate Petition form (PDF)
Include the transferred transcript's course numbers and units as shown in your academic history/degree audit.

2. Course syllabus (as a separate PDF attachment)

3. Five photos or scanned images of hand written materials such as papers, essays, quizzes, and writing assignments. You may submit them as five separate images (JPEG or PNG) or combine them into one (PDF). No online documents (such as Google Docs) will be accepted.

Note: If the Japanese language faculty requests additional materials to determine the JAPN equivalency of your course(s), they may ask you to submit additional materials. Be sure to keep all your course materials until your petition gets approved.

To petition Non-language (elective) courses, you need to prepare 2 separate documents:

1. UCSD Undergraduate Petition form (PDF)
Include the transferred transcript's course numbers and units as shown in your academic history/degree audit.

2. Course syllabus (as a separate PDF attachment)

How to fill out the Undergraduate Petition Form:

1. Check the appropriate box at the top.
Departmental Exception = major/minor requirements
College Exception = collate GE requirements
University Exception = DEI etc.

2. Fill in the boxes in the "If UC San Diego Course" boxes if applicable.
Refer to your Academic History/Degree Audit for the course details.
Section ID is not required for non-UCSD courses.

3. Write your petition request in details in the "Request" box.
It is your responsibility to clarify which courses you'd like to use for which requirement.

Note:
If you are combining multiple courses for the unit calculation, list all the courses in one petition form and attach the course syllabi separately.

Bad example:
"I would like to petition this course."

Good examples:
"I would like to use JAPN 1C: Fundamental Japanese from UC Irvine a LD Japanese course for my Japanese Studies minor."

"I would like to use three 3-unit UCEAP courses (BUS: Japanese Business Culture, HIST 113: Japanese History, ECON 112: Japanese Economy) to count as two UD Non-language courses (8 units) for my Japanese Studies major. "

"I would like to use JAPN 202: Intermediate Japanese from MiraCosta College to fulfill my college GE language requirement (fourth quarter course)."

How to submit course petitions electronically:

1. Save your petition as a PDF file and name it as follows:
Name(LastFirst) PTTN Date (MMDDYYYY)
Example: YamadaHanakoPTTN09222026

2. Submit the complete documents to japan@ucsd.edu in one email.
In the subject line, enter “Course Petition: Last, First (PID/TSS), Reason for this petition (Major/Minor/GE)”
Example: Course Petition: Yamada, Hanako (A01234567/0123456789), Japanese Studies major

Note:

To find out if you need to petition the courses you took at your community college or university in California, visit https://assist.org/.
Course petitions will NOT be processed during the Add/Drop period (Weeks 1-2). The processing could take up to 4 weeks. Please submit your complete course petition by Week 5 if you'd like to have it reviewed and approved by the end of the quarter.
You cannot submit your course petition if your double major/minor request is still pending and it is not available in your degree audit yet.